Calculation and approval are two separate steps. The amount is calculated based on the chosen rate; then, depending on your settings, an approval may still be needed.
'Automatic' payout (after each session): you don't need to approve anything each month.
'Manual (monthly)' payout: the amount only reaches the employee's wallet after you approve the month. Go to Reimbursements > Manual payouts, choose the month (the current month is selected by default), click Pay out, check the amount and click Approve.
Change to the electricity cost by an employee: you have to approve it, unless you have ticked auto-approve in the member group.
You approve an employee's request via Reimbursements > Employees > Requests.
Keywords:
approve | monthly approval | manual payout | pay out employees | auto-approve | pending | to review